Here are examples of planning completed for the 2017 Jamboree on the Air by Steven Driver, N9BWT, and the Clark County Amateur Radio Club at W9WWI.
Pay particular attention to the Leader Guide. This was provided every Scout leader to help them find the event, understand what was going to happen, and better prepare their Scouts.
Both documents are examples of what to strive for with your operation.
Click on the images or these links to download the PDF files.